Solutions Quoting
Automate your quote creation
A quote that goes out three days after the site visit often arrives after the decision is made. We build the tool that gets it ready while you are still there.
The real cost of a slow quote
A quote that goes out three days after the site visit often arrives after the client has already decided. In the meantime, a faster competitor has answered, or the client has simply lost patience. The delay is not a skill problem: it is a re-entry problem. Measurements taken on site have to be transcribed, surfaces recalculated, openings deducted, prices applied often in a spreadsheet built up over years that only one person truly knows how to run. Each quote takes hours, sometimes a full day, and every re-entry step is a chance for an error: a mis-copied surface, a forgotten discount, an outdated price. The result costs twice: time lost in the office, and deals lost for answering too slowly. And that cost stays mostly invisible, since it never shows up on an accounting line it only shows up, month after month, as quotes that go nowhere.
What an automated quote looks like
An automated quote starts with capturing data at the source, on site, at the moment of the visit. Measurements, quantities, and job-specific details are entered once, on a tablet or a phone, without going back through a spreadsheet. Your trade's calculation rules are encoded once in the tool your price grids, discounts, margins, edge cases and then apply automatically to every quote. Totals before tax, VAT, and the total after tax update live while you type, and the quote can be shown to the client before the visit ends. This is exactly what we built for an exterior wall insulation contractor who used to quote in Excel nearly two days a week: he now builds his quote during the visit, with automatic detection of openings from his facade photos. You can read this case study in full to see the actual result.
What this is not
This is not generic software you are meant to adapt to your methods. It is the opposite: the tool is built around your calculation rules, your price grid, and the way you already work, not around a generic logic meant to fit everyone. We do not sell you a subscription to configure over months with a dedicated internal team; we build a narrow tool that does one thing quote by your rules and does it well. You stay the owner of the result, with no vendor lock-in, and you know exactly why each quote shows the amount it shows.
When it is worth it
This investment pays off when three conditions hold. First, a regular volume of quotes: a handful a month does not justify the effort, several a week does. Second, calculation rules that are reasonably stable: if your price grid changes every week without a clear logic, automation delivers less value. Third, data available on site measurements, photos, quantities that the tool can capture directly, with no intermediate step. If all three hold for your business, the time saved quickly adds up to full days returned to the job sites instead of the office.
Frequently asked questions
Why do my quotes take so long?
The delay is not a skill problem: it is a re-entry problem. Measurements taken on site have to be transcribed, surfaces recalculated, prices applied often in a spreadsheet that only one person truly knows how to run. Each quote takes hours, sometimes a full day, and every re-entry step is a chance for an error.
What does an automated quote look like?
Measurements and quantities are entered once, on site, on a tablet or phone. Your calculation rules price grids, discounts, margins are encoded once and apply automatically to every quote. Totals before tax, VAT, and the total after tax update live, and the quote can be shown before the visit ends.
When is it worth automating your quoting?
When three conditions hold: a regular volume of quotes (several a week), calculation rules that are reasonably stable, and data available on site measurements, photos, quantities that the tool can capture directly.
Ready to automate your quoting?
Let's talk about your current quoting process. The first assessment call is free.
hello@progfactory.com